BOARD OF DIRECTORS MEETING MINUTES August 20, 2025

I. Organizational Matters 

1.     L. Daily called the meeting to order at 4:07p

2.     Attendance: L. Daily, (Chair), A. Niles (Secretary), C. Carter, R. Monteverde, , J. Werner. Others Present: J. Welles (Executive Director), E. Talbott (Project Director)

3.     J. Sidd (Legal Counsel) Absent: A. Church (Vice-chair), A. Schrijver, D. Duncan, T. Venning (City Manager)

4.     Review & Approval of July 2025 Minutes. J. Werner made motion to approve, C. Carter seconded. All members approved with hand raises, none opposed.

5.     Review & Approval of July 2025 Financial Reports:  J. Welles commented that for the month of July there was negative net income. Opening balance is $279,000 and total assets are at $1.2 million. Expenses for July 2025 about $31,000.  In addition, $18.000 in grant funds were received for LBI Phase I. And we received $25,000 from Dyson Foundation, the first installment of a two-year operating support grant. The year-end financial statements are in draft form and the audit is in progress.

II. Property Related Matters 

1.     Legacy Cities Access Program:

a)     Phase II: 140 Chambers, 128 Dubois, 11 S. Miller, 238 First: 4 properties are proposed for full-scale renovation in new round of LCAP Round 2.  Significant renovations to 140 Chambers & 128 Dubois have been completed over the last several months. Goal is to complete portion of stabilization work needed at all properties before seeking construction financing for full-scale renovation.  

b)     Construction update - 128 Dubois: Exterior building envelope repairs underway include, brick pointing, install roof termination bars and fascia boards, garage repair, roof parapet repair and rear deck stabilization & repair.

2.     Restore NY – Restore NY project: 72-76-78 Lander update

a)   RFQ for stabilization and asbestos remediation- due Aug 29: Several contractors attended the pre-bid conference on July 30-31. August 15 deadline extended by two weeks due to discrepancies on drawings and questions from bidders. RFQ allows contractors to bid on the abatement work or structural stabilization work or both components.

b)   RFI response received from City: Submitted two separate Requests for Information to the City Planning Department. One RFI included 61 Campbell & 72 Lander located in the DN district. The other RFI included 76-78-80 Lander located in the RM district.

3.     44 S. Miller: Following discussion among Board Members, staff will prepare a new RFP for full-scale controlled demolition of structure with asbestos in place. Without alternative costs to abatement and there isn’t adequate information to determine course of action.

4.     143 Washington- update on closing: Construction loan closing Friday Aug. 22. Anticipated groundbreaking in late summer or early fall.

5.     146 South – reverter action update: Current owner purchased in 2020 and has not been in communication since that time. Did not comply with contract requirements. Judge has ordered additional time for the defense team for discovery, although the case has been active for more than one-year.

6.     34 Lander – purchaser put on notice: Legal notice sent to current owner about project delay.

7.     Property Acquisition:

a) Transfer of City owned properties update: Acquisition and transfer of 10 city owned properties is scheduled for August 25. Properties transferred include: 11 S Miller, *161 Lander, 302 Grand, 47 Lutheran, 171 South, 41 Lander, 43 Lander, 68 Campbell and 61 Campbell. *161 Lander will swapped with Habitat for Humanity of Greater Newburgh for 80 Lander.

III. Executive Session: none

Motion to close the meeting, all approved, none opposed. Meeting adjourned at 4:59p.

E. Next Meeting:  September 17, 2025, at 4pm